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Payroll Assistant, London
- UK - London
- £20000 - £23000 per annum + pension, health, study support
- Full-Time Permanent
- Not for Profit and Charities - Accounting
- Hays Accountancy & Finance
- 08-07-08
Job Description
To work for a highly successful health care related organisation. Based in Wandsworth key duties will include:
· Processing Of Payroll Related Documents - including the processing of starter, leaver and change of employee details on a timely basis; processing of statutory orders, tax code changes and advances and the processing of timesheets to ensure payroll is paid by the due date.
· Payroll Controls - Ensure the payroll is reconciled and that calculations are based upon up to date and valid rates and bands. To ensure that payroll records are kept and archived per regulatory requirements and Company policies.
· Payroll Year End Reporting - Ensure successful completion of fiscal year-end payroll.
· Month End and Year End Audit Reporting ? assist in the completion of month end payroll reporting and in the completion of a year-end Statutory pack and Tax Pack for the auditors.
2. Key Objectives
· To ensure the integrity of payroll records and procedures.
· To process timesheets, employee details, notices and other payroll documents on the payroll system ensuring that the employees are paid on time per their contract terms and legal rights.
· To run the Company's payrolls accurately and reconcile reports within the agreed timetable.
· To successfully resolve payroll queries on a timely basis.
· To ensure that the monthly tax and NI payment to HM Revenue & Customs is received by the 22nd of each month.
· To ensure good practice in the deployment and implementation of the Company's accounting and human resources policies and procedures, including ensuring payroll records are confidential. To report to the Payroll Manager, any financial or procedural irregularities or actions that increases the financial or business risk to the Company.
· To provide support to finance and non finance staff as required.
3. Key Tasks
· Responsibility for ensuring that all payroll-related documents and all (except where directed by the Payroll Manager) payroll payments are processed on an accurate and timely basis.
· Effective day to day processing of all payrolls incorporating:
1. The validation, accurate maintenance of employee details including the creation of new records and the updates of existing records and processing of P45s and P46s. Ensuring these meet current data protection guidelines.
2. The calculation of and accurate processing of SSP, company sick pay, PAL and SMP.
3. The processing of advances, tax credits, earnings arrestments and where required manual payments.
4. The maintenance of spreadsheets for employee benefits in kind, PHI, etc.
5. The reconciliation of employee expense payments paid with payroll
6. Ensure payments of all payrolls are made per contractual terms. Current payrolls are:
o Staff Payrolls ? There are 3 of them. Payments of salaried staff to be in employees accounts by 15th, 20th and 28th of each month for each payroll respectively.
o Support Payroll ? payment of timesheet based staff to be in employees' accounts by 12th of each month.
o Primary Guides Payroll ? payment of subcontract staff to be in contractors accounts by 10th of each month.
7. Processing and merging of timesheets, overtime and attendance records recorded by Area Offices including the inputting of paid annual leave.
8. Payment via the Company's autopay system.
9. The printing and distribution of payslips for employees.
10. Ensuring that records are archived and filed effectively in a manner to facilitate a PAYE audit.
· Ensuring payments to employees are in accordance with agreed contract terms and dealing with employee queries in manner that does not prejudice their relationship with the Company.
· Review and validation of the Company's autopay schedules and cheque runs related to payments / remittance advices to employees and sub-contractors to strict deadlines.
Adhoc tasks
· Completion of mortgage application references, SMPI forms, and any DWP or HMRC query forms.
· Liaising with the payroll software provider, when required, ensuring accurate and valid calculation and processing of payroll transactions including the testing of software changes and modifications prior to going live.
· The generation of various journals to capture payroll costs.
· To ensure that monthly tax and NI payments to HM Revenue & Customs is received by the 22nd of each month.
· To ensure that year end on-line filing of P14s and P35s is completed accurately and within the HMRC timetable. Complete and issue P60s and P11Ds for fiscal year end.
· Continual monitoring of employee debtor balances and instigation of appropriate action to recover such balances whilst ensuring care is taken to avoid damage to the Company's reputation.
· Identifying issues that have financial consequence within payroll and communicate and resolve where appropriate.
· Produce timely and accurate information when required.
· Implement improvements to the payroll, financial accounting or human resources processes, as directed by the Payroll Manager, so as to improve efficiency and effectiveness.
· Contribute to the development of systems and processes within the department.
· Provide cover for other members of the payroll department.
· Ad hoc duties as may reasonably be required, any other tasks as directed by Management.
· Processing Of Payroll Related Documents - including the processing of starter, leaver and change of employee details on a timely basis; processing of statutory orders, tax code changes and advances and the processing of timesheets to ensure payroll is paid by the due date.
· Payroll Controls - Ensure the payroll is reconciled and that calculations are based upon up to date and valid rates and bands. To ensure that payroll records are kept and archived per regulatory requirements and Company policies.
· Payroll Year End Reporting - Ensure successful completion of fiscal year-end payroll.
· Month End and Year End Audit Reporting ? assist in the completion of month end payroll reporting and in the completion of a year-end Statutory pack and Tax Pack for the auditors.
2. Key Objectives
· To ensure the integrity of payroll records and procedures.
· To process timesheets, employee details, notices and other payroll documents on the payroll system ensuring that the employees are paid on time per their contract terms and legal rights.
· To run the Company's payrolls accurately and reconcile reports within the agreed timetable.
· To successfully resolve payroll queries on a timely basis.
· To ensure that the monthly tax and NI payment to HM Revenue & Customs is received by the 22nd of each month.
· To ensure good practice in the deployment and implementation of the Company's accounting and human resources policies and procedures, including ensuring payroll records are confidential. To report to the Payroll Manager, any financial or procedural irregularities or actions that increases the financial or business risk to the Company.
· To provide support to finance and non finance staff as required.
3. Key Tasks
· Responsibility for ensuring that all payroll-related documents and all (except where directed by the Payroll Manager) payroll payments are processed on an accurate and timely basis.
· Effective day to day processing of all payrolls incorporating:
1. The validation, accurate maintenance of employee details including the creation of new records and the updates of existing records and processing of P45s and P46s. Ensuring these meet current data protection guidelines.
2. The calculation of and accurate processing of SSP, company sick pay, PAL and SMP.
3. The processing of advances, tax credits, earnings arrestments and where required manual payments.
4. The maintenance of spreadsheets for employee benefits in kind, PHI, etc.
5. The reconciliation of employee expense payments paid with payroll
6. Ensure payments of all payrolls are made per contractual terms. Current payrolls are:
o Staff Payrolls ? There are 3 of them. Payments of salaried staff to be in employees accounts by 15th, 20th and 28th of each month for each payroll respectively.
o Support Payroll ? payment of timesheet based staff to be in employees' accounts by 12th of each month.
o Primary Guides Payroll ? payment of subcontract staff to be in contractors accounts by 10th of each month.
7. Processing and merging of timesheets, overtime and attendance records recorded by Area Offices including the inputting of paid annual leave.
8. Payment via the Company's autopay system.
9. The printing and distribution of payslips for employees.
10. Ensuring that records are archived and filed effectively in a manner to facilitate a PAYE audit.
· Ensuring payments to employees are in accordance with agreed contract terms and dealing with employee queries in manner that does not prejudice their relationship with the Company.
· Review and validation of the Company's autopay schedules and cheque runs related to payments / remittance advices to employees and sub-contractors to strict deadlines.
Adhoc tasks
· Completion of mortgage application references, SMPI forms, and any DWP or HMRC query forms.
· Liaising with the payroll software provider, when required, ensuring accurate and valid calculation and processing of payroll transactions including the testing of software changes and modifications prior to going live.
· The generation of various journals to capture payroll costs.
· To ensure that monthly tax and NI payments to HM Revenue & Customs is received by the 22nd of each month.
· To ensure that year end on-line filing of P14s and P35s is completed accurately and within the HMRC timetable. Complete and issue P60s and P11Ds for fiscal year end.
· Continual monitoring of employee debtor balances and instigation of appropriate action to recover such balances whilst ensuring care is taken to avoid damage to the Company's reputation.
· Identifying issues that have financial consequence within payroll and communicate and resolve where appropriate.
· Produce timely and accurate information when required.
· Implement improvements to the payroll, financial accounting or human resources processes, as directed by the Payroll Manager, so as to improve efficiency and effectiveness.
· Contribute to the development of systems and processes within the department.
· Provide cover for other members of the payroll department.
· Ad hoc duties as may reasonably be required, any other tasks as directed by Management.
- Mandy Pinto
- 252395
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